Administrator and Deputy Committee Secretary

We are now looking for a permanent employee as an administrator and deputy committee secretary for the Environmental and Building Committee who wants to contribute with a sense of service, efficiency, and structure, thereby promoting sustainable development for Öland and Borgholm Municipality.

The Environmental and Building Department is part of the municipal management administration. The department employs about 25 knowledgeable and engaged staff in the Administrative, Building, and Environmental Units. You will belong to the Administrative Unit.

The municipality is one of the country's most popular places for seasonal housing with a large number of vacation homes. During the summer months, the population multiplies, and a significant number of seasonal businesses in the tourism industry open. There are also many farms. This means that we have a significant amount of cases related to building permits, environmental and health protection, and food and serving permits.

Borgholm Municipality has good quality in care, social services, and education, all the community services you need, and wonderful nature. The tranquility during the winter contrasts with the lovely summer season – it's like living in both the city and the countryside at the same time. Borgholm Municipality is also ranked as one of Sweden's safest municipalities. Many say that it is easier to balance life on Öland because most things are quite close, yet the range is so vast.

JOB RESPONSIBILITIES

As an administrator, you will be responsible for an important part of the Environmental and Building Committee's work in granting permits and exercising supervision according to the Planning and Building Act, Environmental Code, Alcohol Act, and Food Act, in an efficient and legally secure manner.

Together with colleagues in the Administrative Unit, you will handle incoming emails and documents to the committee, register, process, and archive cases in the respective case management systems, and provide administrative support to case officers in the Environmental and Building Department. The Administrative Procedure Act and the Public Access to Information and Secrecy Act govern these parts of the processing process.

You will also learn the committee secretary's tasks to be able to take on that role in the absence of the regular committee secretary. This task includes participating when the Environmental and Building Committee meets and preparing notices and minutes, distributing and processing documents, and booking meetings. In this role, you will contribute to ensuring that the committee's work is conducted legally and efficiently in accordance with current legislation and governing documents.

QUALIFICATIONS

We are looking for someone with knowledge and experience in public administration, or other knowledge and experience that the employer deems equivalent. You need to have good IT skills and preferably experience working in electronic case management systems. You have a good command of spoken and written Swedish and basic knowledge of English. Knowledge of legislation governing our operations, such as the Public Access to Information and Secrecy Act, the Local Government Act, the Administrative Procedure Act, the Service of Process Act, the Planning and Building Act, and the Environmental Code is an advantage. As a person, you are service-oriented, structured, responsible, and have a good ability to collaborate.

We will place great emphasis on personal suitability.

OTHER

We strive for a balanced gender distribution and see diversity as a strength, and therefore welcome applicants with different backgrounds.

We use e-recruitment to streamline and ensure the quality of the recruitment process. All your information is saved in your CV account, and you can easily log in and update your information whenever you want. Therefore, please fill in your details as carefully as possible to provide an accurate representation of yourself. The information is processed and stored in accordance with the Personal Data Act.

NOTE: Do NOT send your application via email or letter.

In preparation for the recruitment process, we have made decisions regarding recruitment channels and marketing. We therefore kindly request that media sellers, recruitment sites, and similar do not contact us.